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Library: SEARCH: E-Reserves Guidelines for Faculty

eReserves Guideline for Faculty

General Information for Faculty

Electronic Reserve policy is based on the “fair use” provisions of the United States Copyright Act (17 USC). The library will not place materials on e-reserve if we judge that the nature, scope or extent of the material is beyond the reasonable limits of fair use. In determining whether using the work constitutes “fair use” the following four factors should be considered:

  • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes

  • The nature of the copyrighted work

  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole

  • The effect of the use upon the potential market for or value of the copyrighted work.

Materials posted on e-reserve may include journal articles, newspaper articles, chapters from books, old sample exams, syllabi, and other materials which conform to the fair use provisions. Complete or longer works, such as books or copyrighted monographs, will not be accepted for posting on e-reserve. Only a small portion from a book may be used.

Where materials do not fall within fair use, they may still be placed on e-reserve provided permission is being sought from and is granted by the copyright holder. It is the responsibility of the instructor to obtain such permission. The library reserves the right not to accept items if it judges that the scope, nature or extent of the material is beyond the reasonable limits of fair use.

Articles cannot remain on the same class site for consecutive semesters; therefore, all documents will be archived at the end of the semester.

Access to E-Reserve

Articles which in the past were kept in the reserve collection of the library are now routinely posted online, on e-reserve. Access to materials on e-reserve is limited to authorized Pace University patrons. Only authorized users may browse materials. A password will be issued to the instructor for use by the students for their course.

Most documents are displayed in PDF format. Users must have Adobe Acrobat Reader installed on their computers.

In order to minimize downloading time, long documents are divided, in most cases, into shorter segments that can be opened separately.

Guidelines for Submission of Documents

In order to provide the best image possible we ask that faculty adhere to the following guidelines:

  • Please provide us with clean, sharp copies, without any markings or highlights.

  • Do not reduce the size of the page or script.

  • Minimize dark margins as much as possible.

  • Please leave margins of at least ½ inch all around.

  • Do not staple the pages together. Just use a paper clip.

  • Please be aware that photographs or dark background do not scan clearly.

  • Do not submit cutouts from newspapers of irregular shape.

  • Please write the full citation clearly on the copy which is submitted for processing.

  • Instead of printed copies, you may submit documents as an attachment to emails sent to the library staff in charge of processing e-reserve.

  • Please submit your documents early to allow sufficient time for processing. The start of each semester is a busy time for us, and at times a backlog may occur. Materials submitted will be processed in the order they are received. We suggest that you bring in your articles two weeks to 10 days before the semester begins. Any documents submitted later during the semester will be processed within 1-2 business days.


Greg Murphy

Head of Reference and Circulation Services

Beekman Library
New York City, NY

Nadine MacDonald

Head of Interlibrary and Admin. Services

Mortola Library
Pleasantville, NY